Declaring wages

Wages not declared? To help calculate your premiums, you need to declare annual wages once a year. Follow the steps below.

Every business with an icare Workers Insurance policy needs to declare the amount of wages paid within the year. This helps make sure you're paying the right premium amount and that everyone pays their fair share into the scheme.

You're required to lodge a declaration at the end of your workers compensation insurance policy period.

How to declare your wages

  1. Download and complete the Actual Wages Declaration Form (PDF, 0.2MB)
  2. Email your completed form to:

(To avoid processing delays, please scan your completed form in full, in page order, and email it to us as a PDF. Be sure to include your policy number in the subject line of your email).

Note: Previously, experience-rated employers were also required to declare wages at the beginning of the policy period, but as of 30 June 2018 this is no longer required as we'll now auto-renew these policies.

Where a payment to a worker (including deemed workers) is made in lieu of wages (regardless of the terminology used to describe that payment), the payment is counted as wages.

Apprentice wages need to be declared separately to those of other workers, because they entitle you to a premium reduction.

What can wages include?

  • salary/wages
  • overtime, shift and other allowances
  • over award payments
  • bonuses, commissions
  • payments to working directors (including directors' fees)
  • payments to pieceworkers
  • payments for sick leave, public holidays and the associated leave loadings
  • value of any substitutes for wages
  • employer paid or payable superannuation contributions (including the superannuation guarantee levy)
  • grossed up value of fringe benefits (allowances subject to fringe benefits tax are counted at the grossed up value, that is the value of the benefit multiplied by the relevant Australian Tax Office fringe benefit formula).
  • long service leave payments (including lump sum payments instead of long service leave)
  • termination payments (lump sum payments in respect of annual leave, long service leave, sick leave and related leave loadings)
  • trust distributions to workers where the distribution is in lieu of wages for work done for the trust.

What's not counted

The following types of payments do not need to be declared as wages:

  • payments to non-working directors
  • compensation payments under the Workers Compensation Act 1987
  • any GST component in a payment to a worker.

The Wages Definition Manual (PDF, 1.1 MB) provides a comprehensive guide of the wages that should be taken into account when declaring wages.


Non-profit organisations, public benevolent institutions and charities should continue to declare worker benefits that aren't subject to fringe benefits tax at the net value.

Once the worker benefits exceed the Australian Tax Office fringe benefit threshold, the employer must declare the benefit at the grossed-up value.