Grouping your insurance should be done either when you register for your policy or as soon as you become aware that you have related businesses. Penalties may apply if you don’t.
What are related businesses?
Related businesses are those that have common ownership, control, or more than 50% ownership overlap. This includes sharing employees between the businesses.
If you're adding a new member to your insurance group and don't have your workers' compensation insurance group number, contact us at 13 44 22. If you know your group number, you can get a new policy online.
How this affects your premium
Your premium is affected by the combined average performance premium (APP) of the grouped businesses.
The group APP will determine your employer category (average performance premium range) and claims performance adjustment rate. If the group APP exceeds $30,000 all employers within the group will be adjusted.
If you have low or no claims costs and outperform the NSW workers compensation insurance scheme, being grouped based on the employer size category can lead to a lower premium.
You can calculate the cost of your premium using our online tool. For regular policies, other group members' claims usually don't impact your premiums, unless a member with claims stops trading, and its policy is cancelled. In such cases, the cancelled policy's claims history may affect other group members through Group Apportionment.
You must register for grouping within 14 days of realising you're part of a group,
Keeping your separate policies
All group members must have separate policies, but they must share a common renewal date. It is a legislative requirement.
The common renewal date should align with the first policy's renewal date after the employers became related for grouping. This may require short-term adjustments for some policies. Employers can contact icare for details on how short-term policies will impact them.
If the initial renewal date is inconvenient for the group, all members can coordinate with icare to short-term their policies to a preferred common renewal date. Additionally, grouped employers must use a common Claims Service Provider.
Grouped employers are also required to use the same Claims Service Provider.
Employers not required to group
Grouping does not apply to employers who are:
- insured with specialised insurers
- government departments
- related to other employers where their combined annual wages payable to workers do not exceed $750,000
- insured where the policy of insurance relates only to private household domestic workers.
How to register as a group
Complete the grouping registration form and send it to us by email or post.
Each member of your group must also complete a Grouping registration form.
We will write to you and provide your group number and details of other registered employers in your group.
Post: Premium Services, icare workers insurance, Locked Bag 2906, Lisarow, NSW 2250.
Apply for exclusion from grouping
You can only apply to be excluded once you have registered for grouping.
Employers can apply to us to be excluded from grouping when:
- The employer is a member of a group which uses common employees,
- The employer carries on a business as a trustee and is a member of a group of commonly controlled businesses,
- The employer is a non-profit organisation conducting a business with a charitable, benevolent, philanthropic or patriotic purpose and that business is not in direct competition with any other business conducted for profit.
If an exempt employer is a related entity they are required under the Workers Compensation Act 1987 to maintain a policy and be grouped.
icare will determine within 30 days whether a not-for-profit employer can be excluded from a group.