Declaration Training Hub

To enable this, it is essential that icare is able to account for every possible exposure, so it can ensure the fund's financial capacity to provide sufficient protection. As part of this, NSW Government Agencies (under the TMF) need to participate in an annual declaration and contribution renewal process.

Key dates in the declarations process

30th June - Register for TMF Declaration training webinars.

Click here to register

28th July - Declarations open and agencies have 7 weeks to complete online declarations.

12th September - Declarations close.

Who's involved in the declarations process?

Coordinators

Coordinators are accountable for ensuring that the forms assigned to them are completed, submitted and approved in a timely manner.

Delegates

Delegates are responsible for completing individual form sections assigned to them by the Coordinator. Once the Delegate completes their section, it becomes the responsibility of the Coordinator. The Delegate may also be asked to review and update a previously completed section if it is rejected by the Approver.

Approvers

Approvers are required to review the forms submitted to them by the Coordinator and either, approve or reject them (including providing a reason for the rejection).

Overview of the online declarations process

1. Your Client Engagement Manager (CEM) will work with you to confirm your users for this year's declarations.
2. Coordinators and Approvers receive their login details in an email.
3. Declaration forms are assigned as Tasks to the nominated Coordinators.
4. Assigned declaration forms (tasks), are completed (by the Coordinators or their nominated Delegates).
5. Completed tasks (i.e. completed declaration forms), are submitted by the Coordinator for approval.
6. The Approver will Approve or Reject the completed tasks/declaration form.
7. Once the task is approved, the declared data will be sent to the declaration system database for validation.
8. This completes your online renewal declaration process.

The following help guide documents and videos help you access the system and choose the most appropriate delegates. The Online Improvements help guide outlines improvements that have been made to the online declarations system over the last 12 months, including changes to questions in the forms.

Please reference the help guide documents for the most up to date support to our declaration questions. Any new and altered questions which have not been shown in the videos, have been noted in the video description, however the principle of how to declare demonstrated in the videos has not changed.

Help guides: Training overview & system improvements